Your finance team has better things to do than chase invoices.
Stop reconciling spreadsheets across disconnected systems. Get real-time control over your revenue, pre-payments, and financial performance.
Don't let the wrong platform complicate your finances
You're managing the finances for programs that generate millions in revenue, but your systems weren't built for the way professional education businesses work.
Professional education businesses deserve financial infrastructure
that matches their business model.
Spreadsheet-based prepayments
Corporate prepayments tracked manually in spreadsheets with no systematic visibility.
Week-long
month end
Days every month pulling data from disconnected systems just to close the books.
Unclear revenue
attribution
No single source of truth creates ongoing friction over which programs earned what revenue.
Limited real-time
visibility
Leadership questions require piecing together incomplete data from multiple sources.
Purpose-built finance suite for professional training providers
We understand that training businesses have unique financial complexity that traditional accounting software doesn't address, such as different tax treatments, corporate prepayments, cohort-based revenue, participant transfers, withdrawal policies, and credits on hold.
We've built a finance and payments suite specifically for open enrolment and B2B training businesses. We're not an accounting platform trying to bolt on education features. We're an education platform that deeply understands training business finance. That means your revenue recognition rules, prepayment tracking, transfer policies, and financial reporting work the way your business actually operates – because we built the entire platform around how training providers run.
Automate your finance
in four easy steps
Set up your purchase terms and policies
Define your transfer, withdrawal, and refund policies once. Set up payment methods and terms. Add your credit on hold and prepayment rules. Everything you've been managing manually gets built into the system.
Add your
pricing plans
Build all your pricing variations, like early bird rates, standard pricing, team discounts, alumni rates, corporate packages, partner pricing. Create discount codes that automatically apply and track usage.
Configure your
business rules
Set your revenue recognition rules so the system knows how to handle prepayments, transfers, and allocations automatically. Enable customer self-service for withdrawals and transfers within your policy terms.
Monitor your sales and revenue in real-time
You have real-time visibility into course sales, revenue, withdrawals, and transfers. Track prepayments and credits on hold. Run payment recs with bank uploads, so you can finish month-end in hours, not days.
Everything you need to become a strategic finance function
Pricing and discount management
Create flexible pricing plans and exclusive rates for different customer segments to optimise revenue while rewarding loyalty. Set up tiered pricing plans, customer exclusive pricing, staff, alumni, and student rates, discount codes, and regional pricing with multi-currency support.
Payments and
reconciliation
Payments process seamlessly and reconcile automatically with your financial records - no manual matching, no chasing documentation. Capabilities include Stripe payment processing, EFT reconciliation via bank statement upload, automatic invoice, receipt, and credit note generation, and a complete audit trail from payment to revenue recognition.
Policy enablement, self-service and credits
Your transfer, withdrawal, and refund policies enforce themselves automatically, with participant self-service transfers and substitutions, automatic fee calculation and collection, refund processing and documentation, and revenue adjustment on course movements. Alongside this, store and manage prepaid credits and refund credit on hold with granular controls over allocation, usage permissions, spending limits, credit expiry tracking, and usage analytics.
Real-time visibility and revenue allocation
Access detailed transaction and sales reports to understand payment patterns and optimise financial operations - including transaction history, sales by program, credits on hold, discount code reporting, and export to your finance system. Revenue flows to the right courses, departments, and cost centres automatically, with configurable revenue recognition rules, prepayment allocation against enrolments, revenue adjustment on transfers and withdrawals, and real-time revenue reporting by program.
From reactive to strategic finance
Built by people who understand training business finance
We're specialists in professional education and training. We understand cohort-based revenue models, corporate prepayments, complex transfer policies, and the dozens of other financial nuances that make your role challenging.
Finance teams at leading professional education providers use Guroo Academy to manage their business performance. We've processed over $18 million in payments and helped eliminate countless hours of manual reconciliation work.
Ready to see Guroo Academy in action?
Book a demo and see how Guroo Academy supports every part of your training business, from program delivery to B2B sales and finance management.
